Open the Day

Opening the day performs many other functions, look for this icon throughout the help document to alert you to the functions that occur during opening the day.

In the morning when you turn on the computer and enter The RAM System, log in and before you do anything else, click on the Open the Day option. This will "open" the day, gather the daily information and enable all the features in the system. The new calculated late percentages, BOR, AOR and COR totals are displayed on the Daily Summary screen, for the opened day.

When you click the Open Day option on the Daily Activity menu, this box is displayed.

Check the status bar at the bottom of the screen to verify the system date and the day that you have open.

Make sure the system date on the computer is correct before you click on this option.

The status bar at the bottom of the screen shows the system date, the CLOSED sign and nothing where the date of the open day is displayed. This indicates that there is not an open day, and if you click this option you are prompted to open the day.

After the day is open the status bar, shows the open day, as indicated by the OPEN sign and "6/5/2007" for the open date.

RESULTS OF OPENING THE DAY

The main function of the Open the Day option is used to start the calculation for the new business day.

Remember, once a day has been opened, that day must be closed in order to move on to the next business day. This is how the historical data is recorded in order to generate income and inventory analysis reports.

An internet connection is required to complete any of the email functions listed below. An internet connection must be established in order for these functions to be completed.

Be aware that the Open the Day option must read through the email account assigned to this location. in order to expedite the Open the Day option this email mailbox must be kept to the minimum. Do not leave opened or unopened emails in this mailbox, due to the system having to read through all these messages to find any that update the system.

ENABLES Menu Items

If there are any options in the system which require you to have an open day, or require the information be collected to be sent to home office, they are disabled until the user opens the day.

FULL ACCESS TO FILES

While the day is closed the user is prevented from making changes to the data. The options under the File menu are limited to viewing records until the day is open.

HOME OFFICE

The transactions created to send to home office at the end of each day is restarted when a NEW day is open.

IMPORT Shared Support Files

If there are shared support files that were emailed to you by home office, they are automatically unzipped and updated when you open the day.

UPDATE RBV Corrections

If there are RBV files that were emailed to you by home office, they are automatically unzipped and updated when you open the day.

UPDATE Cost Corrections

If there are cost correction files that were emailed to you by home office, they are automatically unzipped and updated when you open the day.

PROJECTED RECORDS

The records for the Daily Projection are restarted when a NEW day is opened.

DAILY Summary

The Daily Summary is recalculated giving you a new list of projected income for the day, along with new expired account calculations.

Cash Drawer

The Cash Drawer records are restated when a NEW day is opened.

Some frequently asked questions: (click each question for answer)

•	Why is this option disabled?

Once the day has been opened, this option is disabled until the day is closed again.

•	What's the big deal with the OPEN and CLOSED sign?

It is important to realize exactly what is going on with the OPEN day.

The open day is the day you are processing transactions for and recording income and inventory movement for. This is important for the date an agreement was rented, or the date an item was purchased. In most cases the date an item was purchased determines the depreciation and remaining book value of the item. The date a payment was made in turn calculates the date an agreement is due for the next payment and so on.

Making sure that the OPEN day is correct is important when you are ready to close the day, because this is the record written to the Summary File to record the income and deposit amount for today's business. In most cases the owner or corporate office compares the figures recorded during the Daily Close to the bank statements showing the deposit amount for each day.