Next Number

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The Next Number tab is where you define the block of available numbers to assign to new records when ADDING. The RAM System automatically numbers your inventory records, customer records etc. based on the next available number in this table. The system handles the numbering for you internally to make sure that you do not use the same number twice.

BLOCK OF AVAILABLE ITEM NUMBERS FROM To
The block of numbers is used to make sure you do not use another store's group of numbers. This enables your corporate office to combine the data from all the stores without concern for the numbers being used in each location. When the inventory files, for example, are combined for all the stores in your company the numbers will be unique by assigning a different block of numbers for each location. Be sure to check with corporate office, when setting the block of numbers for the inventory table. Your store may be assigned 10000001 - 20000000 where another store is assigned 20000001 - 30000000.

COMPANY SETUP - NEXT NUMBER TAB
Receipt Number	The system assigns the next available receipt number at the time the receipt is printed from the Payment screen.
Conversation	The system assigns the next available conversation number at the time a new conversation is added in the Customer Communication option.
Inventory	The system assigns the next available inventory number when a new inventory item is add in the Inventory file.
Customer	The system assigns the next available customer number at the time a new customer record is added in the Customer file.
Agreement	The system assigns the next available agreement number at the time the agreement is saved when using any of the Rent Inventory options. The agreement number is not assigned until the information is entered and SAVE is clicked. This prevents the agreement numbers from being out of sequence. So, for example, if you start to create an agreement and are interrupted and cancel the process there is not an agreement number assigned.
User	The system assigns the next available user number at the time a new user record is added in the User Maintenance option.
Transaction	The system assigns the next available transaction number to each new transaction from each option on the Income Activity menu.
Purchase Order	The system assigns the next available purchase order number at the time a new purchase order is added using Enter/Edit Purchase Orders.
Requisition	The system assigns the next available requisition number at the time a new requisition record is added using Requisition.
Transaction	The system assigns the next available transaction number at the time a new miscellaneous income or expense transaction is added using the Enter Misc Income option or the Enter Misc Expense option.

To recalculate all the next numbers available

Highlight the rows in this grid, by holding down SHIFT and selecting all the rows, then press the DELETE key to delete all the previously set next numbers.

Then click "Set All" to find the next available numbers for all the files listed.

Some frequently asked questions: (click each question for answer)

•	What if I want to use a different item number than the one automatically assigned?

You can always choose your own inventory item numbers, these are just automatically generated for you, so you do not have to keep a manual list of available numbers. This is true for all the automatic numbers listed here. In many cases you can choose your own numbering scheme.