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COMPANY SETUP - MISC. INFORMATION TAB |
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Customer's rental applications can be saved on the computer for future reference. When adding new customers, the application form is automatically loaded so you can input the information at the time you are adding the customer.
This box must be checked in order to input the customer's application. Click in this check-box if you want to enter the rental application for each customer in the computer. If this check-box is checked, the Applications option is enabled on the File Menu and you are able to input the customer's application.
If this box is not checked the Application menu is disabled. |
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Daily transactions can be written to this file for download at the end of the day. The system assumes that if you have this box checked that you are using The RAM System Corporate Edition and transfer transactions are handled accordingly.
Click in this check-box if your company uses The RAM System Corporate Edition. If this check-box is checked, the system will track a transaction file to be send to your home office each night to be used to update the data in The RAM System Corporate Edition.
If this check-box is not checked, the system does not build this file. The Transfer options are disabled when this box is not checked. |
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Performance reporting can calculate performance periods for reporting purposes.
Click in this check-box if you want to calculate performance periods based on quarters. These quarters are defined as having 4, 4 and 5 weeks each. This enables you to track more consistent totals for evaluating performance of employees. You are required to set up the Performance Calendar in order to define your performance periods.
If this check-box is not checked, reporting uses a calendar month in calculating performance periods. |
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The system can make the depreciation calculation faster if it knows ahead of time what type of depreciation calculation you plan to use.
Click in this check-box if you want to use MACRS depreciation method for either book or tax method.
If this box is not checked, this indicates that you do not use the MACRS depreciation method for either book or tax method. |
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The system can make the depreciation calculation faster if it knows ahead of time what type of depreciation calculation you plan to use.
Click in this check-box if you want to use RPM depreciation method, or Income Forecasting method for either book or tax method.
If this box is not checked, this indicates that you do not use the RPM depreciation method, or Income Forecasting method for either book or tax method. |
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The system allows you to customize the way your service ticket prints.
Click in this check-box if you want the COST and INCOME to print on the service ticket when using the Service option.
If this box is not checked, this indicates that you do not want the COST and INCOME printed on the service ticket. |
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If you are using The RAM System Corporate Edition you can customize the way the receiving of inventory is handled.
Click in this check-box if your inventory is received at the home office and is distributed to your store through your corporate office.
If this box is not checked, it indicates that your store receives inventory directly from the vendor. |
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The Condition Code option allows you to set user-defined conditions for your inventory and rate the inventory using these conditions at the time of termination when the inventory item is returned to your store.
Click in this check-box if you want to use Condition codes to rate inventory when it is terminated.
If this box is not checked, it indicates that you are not going to use the Condition Code file to rate the inventory returned to your store. |
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The Make Cash Price Permanent on Rent Override option allows you to set the ability for a user to make the discounted cash price a permanent change in the Inventory file after it has been overridden during the Rent Inventory Wizard option or the Price Quote option.
For example, if one manager discounted a sofa 50% and this box was checked it would be possible for another manager with security (or this same manager) to discount the item another 50%. Be sure you are aware of this possibility when setting this flag.
Click in this check-box if you want the user to be able to adjust the selling price when renting or quoting inventory, a permanent change to the inventory file, based on that user's Employee Level maximum discounts.
If this box is not checked, it indicates that you are not going to allow the user to make the adjust selling price a permanent change to the inventory file, based on that user's Employee Level maximum discounts. |
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Click in this check-box for the system to always round the tax calculation to charge more tax. For example, if the tax is calculated to be $0.142, with this flag checked the system would charge $0.15.
If this check-box is not checked the tax is rounded using normal rounding methods. For example, if the tax is calculated to be $0.142, with this flag unchecked the system would charge $0.14. |
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Click in this check-box for the system to verify the user's password at each option in the system, regardless of who logs in.
If this check-box is not checked the system only verifies the user's password when the user logs in to the system. That user's password and user level is used until that user logs out. |
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Click in this check-box for the system to read your email (the email account set up under the Email tab in Company Setup. When you choose Transfer In the system will scan through the emails in this account and find any attached transfer files and extract the files, transfer the inventory in and then delete the emails automatically.
If this check-box is not checked the system does not check an email account for transfer files and any emailed transfer files must be copied to this computer manually. When you choose Transfer In the system does not scan your email accounts, and requires you to use a floppy disk or other media device for the transfer files. |
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The summarized information such as BOR, rentals, terminations, paid out items, etc. can be tracked for each separate Route used. If you do not track customers using Route codes, you should leave this box UNCHECKED as not tracking these calculations will make the Close Day process faster.
Click in this check-box if you want to keep track of Route Summary information for each route used.
If this box is not checked, this indicates that you do not want to track Route Summary information and no records will be written to the Route Summary file during the Close Day option. |
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The Show Expiring Days Message allows you to have a message display (15) fifteen days prior to the system shutting down.
Click in this check-box to have the system display a warning message (15) fifteen days prior to your system's expiration date. The warning is re-displayed each day until the renewal code is input or until the expiration date whichever comes first.
If this check-box is not checked, there is NO WARNING when the system is going to expire. |
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If you use floor planning with your vendors there are special fields in the Inventory file associated with floor planning.
Click in this check-box if you floor plan merchandise. Floor planning is a way for vendors to display merchandise in your store and your store only pays for the items that are rented by customers. Our floor plan fields help to track which items have been paid and which have not.
Leave this box UNCHECKED if you do not floor plan your inventory. |
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If you have serialized components associated with inventory items, these components can be tracked in the software.
Click in this checkbox if you want to track components using the system. This enables the component information in the Inventory file.
Leave this box UNCHECKED if you do not want to track components in the system. You may still have inventory with components even if you leave this box unchecked, but the component fields will remain disabled. |
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If you rent wheels and tires there are special fields associated with wheels and tires that are enabled when you answer YES to this question.
Leave this box unchecked if your store does not rent wheels/tires. Click in this check-box if you rent wheels/tires to your customers.
Check this box if your store rents wheels/tires and other merchandise such as furniture or appliances.
Leave this box unchecked if your store rents wheels/tires exclusively. If you check the Do you Rent Wheels/Tires? checkbox, the RAM Quick Launch menu buttons for Inventory and Rent Inventory appear with wheel and tire icons.
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The system can require the user to input a description during the Inventory Wizard, or you can allow the inventory item description to be left blank.
Leave this box unchecked if you want to allow the user to skip the inventory item description on some inventory items. |
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The system can require the user to input a serial number during the Inventory Wizard, or you can allow the inventory serial number to be left blank.
Leave this box unchecked if you want to allow the user to skip the inventory item serial number some inventory items. |
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The system can automatically scan the specified email inbox and check for emails containing the following: Cost Corrections from Corporate Office RBV Updates from Corporate Office Auto Sent Shared Support Files from Corporate Office or Another Location
Leave this box unchecked if you want to manually update the items listed above. This requires the user to check their own email for these items, copy the files manually from the email and use the utilities within The RAM System in order to update the data.
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Enter the first day this business was opened. This number is used for calculating MACRS depreciation. A drop-down box reveals a calendar, so you can choose the correct date, or simply type the date using MM/DD/YYYY format. |
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Enter the number of the month for your fiscal year-end. If this is December enter "12". |
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Enter the divide factor to calculate the weekly rental rate based on the monthly rental rate entered in the Category file. If you enter 4.33333 the monthly rate is divided by this number to display the weekly rate. |
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Enter the first day of the week. A drop-down box displays the days of the week. This field is used to calculate all Week-To-Date fields. If you want your business week to begin on Thursday instead of Sunday, set this field to "Thursday". |
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Enter the number of checks you allow a customer to return before a message is displayed prompting you not to accept any more checks from this particular customer. |
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Enter the amount your company charges as a NSF charge, or a bad check charge. |
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Enter the number of days you allow a customer to keep a loaner. Once the customer has exceeded this number of days, an exception is printed on the Close Day report. |
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Enter the number of days you allow a customer to wait after picking up a terminated contract to continuing to pay on that contract where they left off. For example, if a customer's agreement is terminated and some time later the customer wants to resume renting the same (or similar) item, picking up paying for it where he left off when it was terminated, this would be a reinstatement. The amount of time defined by "some time later" is what this field controls. You may have legislation in your state which governs the amount of time you have to allow a customer this opportunity, or you may want to allow a customer an unlimited amount of time to reinstate. |
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The Report to File option allows the system to create a report in PDF (Adobe Reader® format) and copy it to the shared directory you specify in Workstation Setup. This file is in addition to the printed copy of the reports.
Check this box to allow the reports in the system to be printed automatically in a PDF format to a directory on the computer that you specify.
If this option is not checked, the reports in the system are not automatically generated in PDF format and are not copied to the computer. |
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FILENAME FORMAT = [workstation's computer name][Report Name] |
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Check this box if your store emails the Daily Close Report at the end of the day to the corporate office.
Leave this box UNCHECKED if your store does not email the Daily Close Report at the end of the day to the corporate office. |
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Enter the email address for your corporate office or the person to whom you want to email the Daily Close report. |
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The Overtime Calculation option allows you to decide how to pay overtime for your employees. A drop-down box reveals the (2) two possible calculation methods. Weekly Over 40 Choose this option to calculate overtime if the employee has time worked over 40 hours per week. Daily Over 8 Choose this option to calculate overtime if the employee has time worked over 8 hours per day. |
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Check this box if you want your home office to calculate your RBV using The RAM System Corporate Edition. You must have Use Corporate Office flag checked in order to use this feature.
Leave this box UNCHECKED if your store does not want the corporate office to send calculated RBV numbers back to your inventory records. Results of Corporate Controlled RBV
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Some frequently asked questions: (click each question for answer)
Yes. But be aware that changes will take effect when the Company Setup flag is changed. For example: If you change the Report to File field. All reports printed AFTER the Company Setup flag was changed are sent to the new folder. Previous reports printed are not copied to the new folder, they remain in the previously assigned folder.
Or if you change Condition Inventory on Termination from NO to YES; previously terminated items are not conditioned. Only items terminated after the Company Setup flag is changed are prompted for condition codes.
Some of the existing data may need to be changed or updated to match the new Company Setup settings. This is the user's responsibility to make sure the data is accurate. |
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