Company Info

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Okay, let's get started personalizing The RAM System for your company. This information only has to be set up once and then you will rarely use this area.

This is where you set up your company name and address to print on receipts and reports. All the receipts for your customers will be personalized with your company name and address. The status bar at the bottom of The RAM System screen also displays your company name.

COMPANY SETUP - COMPANY INFO TAB

Name

Enter your store's name, the way you want it to appear on your receipts and reports.

Warning! If you are using The RAM System Corporate Edition the name of your store should not be the same as the name of another store in your organization. If all your stores are called Perfect Rentals, you should distinguish between them with either the store number (Perfect Rentals 01) or the name of your town (Perfect Rentals - Magnolia).

Location file could not be updated. Please update location information manually.
OK

If the location name you have chosen for YOUR store number is the SAME as another store's location name in the Location file this error message is displayed.
Click OK.

NOTE: For example, you can leave the store name as "Perfect Rentals" in the Company Setup area, so it will print correctly on your receipts and reports, even though you may actually be "Perfect Rentals 02". However, this may cause confusion at Corporate Office, when your reports are titled the same as another store. Consult with home office when setting up the name of your store.

Address

Enter your store's street address.

Address 2

Enter your store's additional address information or post office box.

City/State/Zip

Enter your store's city, state and zip code.

Phone

Enter your store's telephone number, numbers only. (You do not have to type the "(", ")", or "-")

Location

Enter your store's location number.

CHANGE LOCATION NUMBER

Set All Data to reflect new Store Number? This process could take a long time to run. Are you sure you want to do this?
OK or CANCEL

Changing the location number requires the system to make changes to all the records in the database to identify this store as a DIFFERENT location number. We recommend that you verify this change with home office before continuing.

To really change the location number, click OK.
If you do change the location number, after the changes have been made the application must be restarted.

Process Complete. Application will be restarted.
OK

To exit without changing the location number, click CANCEL.

DEFAULT STATUS CODES

This section sets up the status codes the system uses to automatically track inventory through the system. Each inventory item has a status code that tells you where the item is, whether it's rented to a customer, or paid in full, or even when it's not in your store anymore. If you have previously input (or imported) status codes, choose the correct status code from the drop-down box.

DEFAULT STATUS CODES

Active

When inventory is rented to customers the system looks at this default status code to see what status to automatically assign to rented inventory. The status code you input in this section is the status code assigned to ALL rented inventory.

Idle

When inventory is added or received from a purchase order the system looks at this default status code to see what status to automatically assign to idle inventory. The status code you input in this section is the status code assigned to ALL new idle inventory.

This status MUST have a status type of I - Idle.

Idle Service

When an idle inventory item is put in for service, the system looks at this default status code to see what status to automatically assign to service items that were previously idle. Similarly, when this item is returned from service, the system automatically assigns the default IDLE status code to this item. The status code you input in this field is the status code assigned to all inventory that is idle before it goes into service.

This status MUST have a status type of U - Unavailable.

Active Service

When an active inventory item is put in for service, the system looks at this default status code to see what status to automatically assign to service items that were previously active. Similarly, when this item is returned from service, the system automatically assigns the default ACTIVE status code to this item. The status code you input in this field is the status code assigned to all inventory that is active before it goes into service.

This status MUST have a status type of C - Customer Has It.

Transfer Out

When an inventory item is transferred to another store, the system looks at this default status code to see what status to automatically assign to transferred items. The status code you input in this field is the status code assigned to all inventory that is transferred to another store.

This status MUST have a status type of N - No Longer In Inventory.

Paid Out

When an active inventory item is paid in full, the system looks at this default status code to see what status to automatically assign to paid out items. The status code you input in this field is the status code assigned to all inventory that is paid out.

This status MUST have a status type of P - Paid Out.

Sold for Cash

When any inventory item is sold for cash, the system looks at this default status code to see what status to automatically assign to sold items. The status code you input in this field is the status code assigned to all inventory that is sold for cash.

This status MUST have a status type of N - No Longer In Inventory.

On Loan

When an idle inventory item is loaned temporarily to a customer, the system looks at this default status code to see what status to automatically assign to loaned items. The status code you input in this field is the status code assigned to all inventory that is loaned.

This status MUST have a status type of L - Loaned to a Customer.

Pending

When an idle inventory item is added to an Advanced Order, the system looks at this default status code to see what status to automatically assign to ordered inventory. The status code you input in this field is the status code assigned to all inventory that is on order for a customer.

This status MUST have a status type of U - Unavailable.

ADD STATUS CODES

The screen shows no status codes have been added initially, because there are no status codes in the Status Code File

Click ". . ." to enter status codes. Each status must be added to this file, the information on this screen is only the default status codes. You may enter as many additional status codes as you need to track your inventory. Once you have added all the status codes in the Status Code File you are ready to assign those codes to the default status codes listed in this section.

Click the arrow in the drop-down box to display the available status codes. Each default status code requires a different "status type", so only the status codes with the correct status type are displayed in the drop-down box. Choose the correct status code to be assigned as this status, for each of the default status codes listed.

CREDIT REPORTING INFORMATION

The Credit Reporting Information is where you set up the system to build the file to send to a credit bureau. If you do not send information to a credit bureau on at least a monthly basis, you do not have to set up this information.

ID Code

Enter the ID code your credit bureau assigns your company.

Bureau ID

Enter the ID number your credit bureau assigns your company.

Tape ID

Enter the tape ID code your credit bureau assigns your company.

Report Date

The RAM System updates this field automatically every time you report to the credit bureau.

Some frequently asked questions: (click each question for answer)

Credit Reporting Information

Does setting up this information automatically report the information for me?

No. Setting up the credit reporting information only makes it possible to report the information to your credit agency, by creating a file with your company information, for you to send to that agency. It does not automatically send the information. You must contact your credit reporting agency to get the information required for these fields.

Do I have to set up credit reporting information if I do not report to a credit agency?

No. If you do not report information to any credit agency, you do not have to set up this information.