Cities

City codes are used by the Customer and Application files to make entering addresses quick and easy. The city codes entered in this file are listed in the drop-down box on most all city fields in the system.

This is an example of (2) two city records. City records are displayed in a grid.

To add a city

Click ADD at the top of the city form. Fill in the fields in each column according to the descriptions below.

FIELD DESCRIPTIONS - CITY

Name

This column contains the city name.

State

This column contains the state associated with this city record.

CANADA

By setting your company's address on the Company Info tab in Company Setup you set the "STATE" reference in the system to show "PROVINCE", and the "ZIP" reference in the system to show "POSTAL CODE".

Zip

This column contains the zip code associated with this city record.

After you add a city record, the grid is refreshed and YOUR new city is listed in alphabetical order.

To print a file listing

Click PRINT at the top of the form to print a list of the file displayed.

Some frequently asked questions: (click each question for answer)

•	What is a city code?

A city code can be used to help you enter customer information quickly. By saving the cities you can type in a zipcode instead of the entire city, state and zip every time you input a customer record.

•	Why can't I add or change the information?

Remember, the system must be open in order to add or change any information.
Click Open the Day to add or make changes in this file.

•	Can I input a city with the same zip code as another city?

The city name and the zip code are used in combination to determine whether the record is already on file. If you have Siesta Key Beach and Sarasota both with the same zip codes they can both be input in the city file. The only record that cannot be input is Siesta Key Beach with the same exact zip code as another record with Siesta Key Beach as the city.

•	Can I input the postal codes for military states?

Yes, you can input the military state codes for "AA", "AE" and "AP".