Payment Types

There are several different payment types available when processing income. Click on the payment method and the appropriate information is prompted.

Cash

Personal Check

Payroll Check

Manual Receipt

Money Order

American Express

VISA Card

MasterCard Card

Discover Card

Debit Card/eCheck

Customer Deposits

The selected payment methods are totalled during the Daily Close at the end of the day.

Credit Card Payments

You can use the card scanner to read the information off the credit card, or you can input the account number, issued to, and expiration date manually. You must have a computer software program, other than The RAM System to read the credit cards.

To scan the credit card

1. When you choose the appropriate credit card payment method, such as VISA or MasterCard. Click SCAN to scan the customer's card.

2. The account number is automatically entered when you scan the credit card using your credit card hardware.

3. The scanned information is displayed with the number, customer and approval code.

To enter the credit card information without scanning the card

1. When you choose the appropriate credit card payment method, such as VISA or MasterCard, click ENTER to enter the information from the card manually.

2. Use the table below to help you fill in these fields correctly.

FIELD DESCRIPTIONS - CREDIT CARD PAYMENTS
First Name	Input the first name as it appears on the customer's credit card.
Last Name	Input the last name as it appears on the customer's credit card.
Card Type	Select the type of credit card from the drop-down box. The drop-down box reveals the possible choices for credit cards.
Account Number	Input the credit card account number without spaces or dashes as it appears on the customer's credit card. The system warns you if you input an invalid card number or length.
Expiration Date	Input the MM/YYYY expiration date as it is listed on the customer's credit card.

3. Click DONE when the information is correct.

Payment Methods

Only the payment methods you select in Company Setup as acceptable methods are displayed on this screen. For example, if your company does not cash payroll checks you would UNCHECK this payment method in Company Setup and that option would be disabled. There would not be a button for that payment method on this screen.

Default Payment Method

There is a default payment method for each customer in the Customer file. When you set the default payment method for a customer, the amount of payment is assigned to this payment method. The user may change the payment method at the time of each payment, if necessary. For example: If a customer normally pays by Personal Check, this may be assigned to the customer as the default payment method. However, when this same customer comes in and gives you cash, the payment method for Personal Check must be turned off, and the payment method for Cash must be turned on.