User Maintenance

Users in The RAM System Corporate Edition contain multiple types of information. Before a user can use the Clock In/Out feature he/she must be set up as an employee in user maintenance. Before a user can get credit or accumulate commission as a salesperson he/she must be set up as a salesperson with the appropriate commission percentages in user maintenance. Before a user can be assigned a route he/she must be set up as a route manager in user maintenance and then must be assigned to a route in the Route file.

To add a user record

1. Click ADD on the toolbar at the bottom of the screen.

2. Use the FIELD DESCRIPTIONS table(s) to help you fill in the fields on each screen.

FIELD DESCRIPTIONS - USER MAINTENANCE
Number	This is the user number you assign to each person using the system.
Name	This is the name of the user.
Initials	These are the initials of the user. The initials are used on some reports to identify the user processing the transaction.
Level	This is the security level granted to this user. A drop-down box reveals the levels previously entered in the Employee Level file. Choose the type and level that applies to this user. If the employee level you wish to use is not listed you can add an Employee Level, under Support Files.
Password	This is the password for this user. The password is not displayed on the screen, asterisks are displayed in place of the password, for security reasons. To view a user's password you can click SHOW at the bottom of the screen.
Route Manager	This field determines whether or not a user is a route manager or not. Route Manager Check this box if this user is a route manager. You must also assign this user's code to the route this user is associated with in the Route file. Route Manager Do not check this box if this user is not a route manager. If you do not check this box, this user cannot be associated with a route in the Route file.
User Active	This field determines whether or not a user is active or not. By setting a user to inactive, that user is no longer listed in the drop-down boxes for other areas of the program. User Active Check this box if this user is active. User Active Do not check this box if this user is not active. If you do not check this box, this user's record cannot be selected for any transactions in the system.
Show Button	The key button at the bottom of the screen is SHOW. Click on this button to view the password for a user. Click CLOSE on the Password Information screen to close this window.
Since this file contains more fields than will fit on one screen, there are tabs containing more fields for input. Be sure to check these tabs before saving.

3.When ALL the information on ALL tabs has been input click SAVE on the toolbar.

Some frequently asked questions: (click each question for answer)

•	Why does the system keep putting "AM" when I type "PM"?

If you type "P" for "PM", and press ENTER or TAB the system does not recognize this as a valid entry and changes the entry to "AM" which is the default. Be sure to type "PM" to indicate after noon or the system will automatically put "AM" for you.