The vendor field identifies the company from which you purchased the inventory item.  This may or may not be the same as the brand of the item.  The vendors are entered in the Vendor File to define all the different companies from which you purchase inventory.  The drop-down box reveals all the vendors previously entered in the Vendor File.

The color field describes the color of the inventory item.  This field is especially useful when describing upholstered items such as sofas or recliners.  The colors are entered in the Color File to define all the different colors your company may use to describe inventory.  The drop-down boxreveals all the colors previously entered in the Color File.

The style field describes the style of the inventory item.  This is another field that is useful when describing furniture.  Items may be the same color but different styles, such as contemporary or traditional.  The styles are entered in the Style File to define all the different styles your company may use to describe inventory.  The drop-down box reveals all the styles previously entered in the Style File.

Condition

The condition field describes the physical condition of the inventory item. This is field is useful in determining discounts based on the condition of the merchandise.  The condition codes are entered in the Condition Codes File to define all the different conditions and allowed discounts your company may use.  The drop-down box reveals all the condition codes previously entered in the Condition Code File.

The purchased field refers to the date the inventory item was purchased.  A drop-down box reveals a calendar.  Choose a date from the calendar or type a date in manually using MM/DD/YYYY format.

The disposed field refers to the date the inventory item was disposed.  Disposed means written off or taken out of inventory.  Instead of deleting the inventory record, a disposal transaction is processed in order to preserve the history of the inventory.  When an inventory item is new there is NO disposal date.  This field is automatically updated when an item is disposed.

Recovered

The recovered field refers to the date the inventory item was recovered from disposal.  Recovered means returned to inventory after being disposed.  Instead of adding a new record to represent an inventory item, the inventory item can be returned from disposal.  When an inventory item is new there is NO recovered date.  This field is automatically updated when an item is recovered.

The last termination field refers to the date the inventory item was last terminated.  Terminated means a cancellation of a rental agreement where the inventory item is returned to your store.  When an inventory item is new there is NO last termination date.  This field is automatically updated when an item is terminated.

The rates fields refer to the amount you would charge a customer to rent this inventory item "Monthly", "Weekly", etc.

AUTOMATIC CALCULATION

USE RATES FILE

The terms fields refer to the length of time you would rent this inventory item for the rate chosen above.  If you would rent this inventory item for $45.00/mo. for 18 months the terms field would be 18 and the rates field would be $45.00 in the "Monthly" row.

The item cost refers to the price your company paid for the inventory item.

The rental income refers to the amount of RENT collected on a particular inventory item.  When an inventory item is new there is NO rental income.  The system automatically updates this field when payments are made.

The misc. income field refers to the amount of income collected when an item is sold for cash.  When an inventory item is new there is NO misc. income.   The system automatically updates this field when an item is sold.

Cash Price

The cash price field refers to the amount you would sell this inventory item if a customer wanted to purchase it for cash.

The current RBV field refers to the amount of remaining depreciation left on an inventory item.  When an inventory item is new the item cost is automatically input as the current RBV.
 

The repair cost field refers to the amount of money paid out to fix this inventory item.  When an inventory item is new there is NO repair cost.  The system automatically updates this field when an item is serviced.

The times rented field refers to the number of times an inventory item has been rented.  When an inventory item is new the number of times rented is "0".  This field is automatically updated when an item is rented.

The PO Number field (purchase order number) refers to the purchase order number assigned to this particular inventory item.  When using the purchase order function in The RAM System Corporate Edition  this number is automatically updated when inventory is purchased and received.  Otherwise, the purchase order number must be manually input.

The invoice number field refers to the invoice number assigned by the vendor when the inventory item was purchased.  This number can be input when the inventory is received using the purchase order function or input manually when the inventory is input.

When an inventory item is disposed in one month and then subsequently recovered in a different month.  The item is given a different item number.

This field designates the related item number.

New Item

This number is listed on the "disposed" item to refer to the new item that was assigned when the current item was recovered.

Previous Item

This number is listed on the "recovered" item to refer to the old item that was left disposed when the current item was added to the inventory file.

Click in this check-box if you want to count this inventory item in BOR. BOR is the
Balance On Rent calculation made by the system.

Count in BOR?

If this check-box is checked the inventory item will be counted as rented when it is rented.

Count in BOR?

If this check-box is not checked the inventory does not count as rented when it is rented.

Click in this check-box if you want to count this inventory item in APU. APU is the
Average Price per Unit calculation made by the system.

Count in APU?

If this check-box is checked the inventory item will be calculated in with the average price of inventory.

Count in APU?

If this check-box is not checked the inventory item is not included in that average calculation.