Click here to start the Add Inventory Wizard Tutorial

This is the main Inventory Wizard layout.

As you make choices and click NEXT the left panel is updated with the information about this item.  This allows the user to see the progress of adding inventory as each field is added.

The item number must be a unique number.  There is no limit to the length of the inventory item number.  However, the item number will remain associated with a particular piece of inventory for the life of the item.  When entering inventory items for a store in a multiple-store rental operation, be sure that the inventory item being assigned is correct, because ALL inventory is combined in the database for <%CORP NAME%>.

The description is another field used to describe a piece of inventory.  Since many inventory items are alike, this field may be used to identify the item uniquely if needed. The description is not a required field.

The model number field identifies an item's model number.  Model numbers are entered in the Model File to track their pricing and vendor information. The drop-down box reveals all the models previously entered in the Model File. The model description is displayed in the box next to the drop-down box. The user must select a valid model in order to add an inventory record.

The serial number field identifies an item's serial number.  The serial number can be letters or numbers and is also unlimited in length.

The photo location is used to link the photo file stored on your computer to this particular inventory record.  When a  valid graphic file is located the picture appears on the screen with the inventory record.

Click the Browse button to find the file to attach.

Click the displayed picture to see a larger image.

When the image is displayed you can click the "X" to close the window when you have finished reviewing, or you can click the PRINT button to print the image.

Category

The category field groups inventory items into categories or groups of items, such as 19" Televisions or 3-Piece Living Room Group.  The categories are entered in the Category File to define the groups for your store.  These categories are grouped together under Department codes.  A Department is a larger group of inventory like Electronics or Appliances.  The drop-down box reveals all the categories previously entered in the Category File.

The brand field identifies a particular brand of an inventory item.  The brands are entered in the Brand File to define all the brands for your store.  The drop-down box reveals all the brands previously entered in the Brand File.

The status field describes whether an inventory item is available for rent, in the shop for service, on rent to a customer etc.  The status codes are entered in the Status File to describe the different places an inventory might be.  The drop-down box reveals the idle or idle-unavailable status codes previously entered in the Status File.
 

Since this file contains more fields than will fit on one screen, there are tabs containing more fields for input.  Be sure to check these tabs before saving.

The next available inventory item number is displayed as the default when adding inventory records.  If you choose to input your own inventory and do not select the automatic next inventory number, that number is not changed and is available for

the next item added.

Operation > Company Setup > Next Number Tab

An item is the smallest group of inventory, specifies one item or a set of items counted as one item.

       Where is the 13" TV I delivered yesterday?

       Which item is John Smith renting?

Type in the inventory item number in the item number field.

Press the TAB key, to lookup an inventory item.

The system automatically fills in the missing numbers in your data.  If 9001 is the next number listed in the Next Number section, but the system tells you the next number is 8999, it is because 8999 is not in the Inventory file and it is within the block of numbers you have assigned in Next Number as your block of available item numbers.  It will not assign an inventory number that is outside the range of the block of inventory numbers and it will not assign an inventory number that has already been assigned.  Once the empty spaces, sequentially, in the block of numbers has been filled the next number assigned in the file is used.  If you want to use a particular number instead, simply type the number instead of accepting the automatically assigned number.